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Committees

We invite all members to join a committee.  As a member of a committee, you can take a leading role, or work on small projects here and there, depending on your schedule and availability.  We have something for everyone!

Once the committees are formed for each TDW Ellis County term, the committee members will select a chair and a vice-chair.  Alternatively, the President has the authority to appoint the chair.  As a group, you will be responsible for each other and for carrying out the functions of your committee.

And, the most fun -- joining a committee is how you get to know other members!

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Membership & Hospitality Committee.

  • Inform people about the TDW of Ellis County and how they can join.
  • Lead an ongoing “out-reach” program to contact persons who may be willing to join.
  • At the beginning of each year analyze, plan, and conduct a membership drive.
  • Ensure membership brochures and written materials are available at TDW Ellis County meetings and events, and at various community activities.
  • Maintain the TDW Ellis County database of members on Excel spreadsheet in coordination with Vice President, Treasurer and Secretary.  Enter all members’ names, mailing address, email addresses phone number, and amount and date of dues paid in the database, check on and update obsolete contact information, add new members’ information promptly, enter each member’s participation in activities in a notes field.
  • Maintain a database for all visitors to meetings, including names, phone numbers, and email addresses.
  • Use databases to produce reports for Treasurer, and provide copies to any other Board member on request.
  • Process membership applications, and coordinate with the Secretary and Treasurer to maintain accurate membership records.
  • Welcome new members and follow up with calls to encourage involvement.
  • Stay in touch with all members throughout the year with calls, emails, cards, etc.
  • Handle check-in at monthly meetings and preside over attendance sheet.
  • Always have membership applications at meetings and other functions, ready to recruit new members on the spot.
  • Make sure applications are completely filled out.
  • Conducts a renewal of members at the end of each year.
  • Oversee monthly refreshment assignments for meetings.
  • Maintain Ellis County Democratic headquarters.

Communications Committee

  • Recruit and select at least three members, each as a “Lieutenant” for (1) website, (2) database, and (3) social media work.
  • Maintain and continuously update the TDW Ellis County website.  The website should be very user friendly, so that committee members can be easily be trained to update it.
  • Contact various committee chairs for adding content to website.
  • Form relationships with the press and try to get them to write articles about TDW Ellis County.
  • Send press releases about Ellis County and State TDW activities.
  • Create brochures, flyers, and other printed materials in coordination with other committees.
  • Post items regularly on TDW Ellis County's Facebook pages, focusing on credible article and images that promote TDW Ellis County’s purposes.
  • Take photos at TDW Ellis County’s events.
  • Each month provide the State TDW Communications Chair a report of TDW Ellis County’s activities and a photo
  • Maintain TDW Ellis County e-mailing system, and send email blasts as directed by the Board

“Get Out the Vote” (GOTV) Committee

  • Plan and coordinate GOTV activities as appropriate when we are in an election cycle.
  • Focus on the recruitment and election of progressive women candidates within Ellis County, and registering voters.
  • Organize training for potential candidates.
  • Stay up-to-date with issues/happenings in the government at the local, state, and national level.
  • Keep members informed of various issues and ways that they can take action to encourage voting by Democrats.
  • Provide Communications Committee with information to post.

Scholarship Committee

  • Promote fundraising and encourage members to donate to the Scholarship Fund.
  • Contact area schools for scholarship applications.
  • Review scholarship applications and make an annual selection.
  • Determine the amount of each scholarship.

Program Committee

  • Plan the speakers and programs for the TDW Ellis County monthly meetings.
  • Present the proposed programs to the Executive Board for approval at board meetings.
  • Invite speakers, confirm their attendance for a particular month, provide them with information about the TDW Ellis County, act as their main contact, and give the Board and Communications Committee details for promoting the speaker.
  • At each meeting, greet the speaker, introduce him/her (or arrange for someone else to do the introduction), and assist the speaker out of the meeting afterwards.
  • Write a note afterwards thanking the speaker.
  • Provide Communications Committee with information to post.

Fundraising/Event Planning Committee

  • Christmas Party.
  • Fish Fry.
  • Bakeless Bake Sale.
  • High Dollar Dinner.
  • Miscellaneous.
  • Receive all donations (keep separate from membership dues).
  • Work with the Treasurer on fundraising record-keeping.
  • Provide Communications Committee with information to post.

Nominating Committee.

  • Anyone may join this committee.  This committee shall consist of at least three members (but no maximum number) who shall be elected at the meeting one month prior to the election of officers.  The consent of the candidate shall be obtained before placing a name on the slate of officers to be submitted for election.  Additional nominations may be made from the floor.

Legislative Committee.

  • Research and stay up-to-date with issues/happenings in the government at the local, state, and national level.  This will include attending hearings and debates in Austin.
  • Keep up with issues that affect women and TDW Ellis County members.
  • Report current issues at monthly meetings, as appropriate.
  • Research and investigate studies or trends that may affect upcoming legislation.
  • Monitor and track the progress of bills while the Texas Legislature is in session.
  • Report status of bills as they traverse through the Legislature.
  • Summarize at a meeting the recent legislation that passed, and bills that did not pass, which affect women and TDW Ellis County members.
  • Provide Communications Committee with information to post.